a folder containing other files such as colorschememapping.xml, filelist.xml, image001.png or themedata.thmx – these are the automatically generated files associated with the other HTML and rich text files.However, this one is easiest edited through the built-in Outlook email signature editor This one will require some coding knowledge but you can edit it with Microsoft NOTEPAD. signature.htm – this is the HTML version of your email signature and is formatted using HTML tags.signature.rtf – this is a ‘rich text format’ file and contains formatting.You can edit this file directly with a text editor signature.txt – this is the signature file for plain text emails as it contains no formatting.Using Windows Vista, 7, 8 or 10: C:\Users\%username%\AppData\Roaming\Microsoft\Signatures Editing your Outlook email signature files directlyĮach of the signatures you’ve created will have several associated files and a folder – these relate to the different format of emails you might send, or more often, reply to. Using Windows XP: C:\Documents and Settings\%username%\Application Data\Microsoft\Signatures Next navigate to the following addresses to find the right folder: It’s also probably a good idea to un-tick the ‘hide extensions for known file types’ option whilst your here.Īll of this can be undone when you’ve finished:.View tab > options > view tab on the new window > click the radio button > apply.update the option to view ‘hidden folders, files and drives’.Open up an explorer window and click the ‘view’ options.Microsoft Outlook email signature locations – where are the actual Outlook signature files located?įirst of all you’ll need to be able to see the hidden files & folders within your file system. click ‘mail’ (left column on the new window).The standard way to view, edit, update or create new Outlook email signatures is by using the Outlook signature editor within Outlook: Editing the Outlook signatures through the in-built Outlook signature editor Please note this tutorial is designed for Windows users using Outlook 2016. Therefore, this article shows you the different options available when needing to access, edit, update or create new Outlook signature files directly. Also you may need to backup your signatures once in a while, for example, if you’re changing computers or reinstalling Outlook, and that’s also not-so-easy. Send yourself an email to test the signature.Editing and updating your Microsoft Outlook email signature using the in-built signature editor can be fiddly, especially if you want to add anything other than plain-text. Open this file in Notepad to view the code.Įrase all content in the placeholder signature file and paste your HTML signature code. html extension containing the HTML code for your signature. If we have created a signature for you, you will have received an HTML file with a. Step 4: Replace Placeholder Text With Your HTML Code You can right-click on the file and select Open with > Notepad. If you see multiple files with the same name, the file you want to open is the HTM file with the. Within the Signature Folder, locate the file that you have created in Step 1. Step 3: Find and Open the New Signature file Here are the locations on the hard drive where Outlook places signature files, these locations are usually hidden so make sure you show hidden files and folders:Ĭ:\Users\username\AppData\Roaming\Microsoft\SignaturesĬ:\Documents and Settings\username\Application Data\Microsoft\Signatures Step 2: Open Outlook’s Signature Folder on Your Computer Hit "OK" to save and "OK" again to close the Outlook Options window. Set to use your new Signature for both New Messages and Replies/Forwards. Give the new signature a name you can remember. Click “ New” to create a new placeholder signature. In Outlook, go to File > Options > Mail and click on “ Signatures“. If you have comissioned a custom email signature from us, or created your own, here is how to install it in Microsoft Outlook 2010:
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